PRIVACY RULES OF THE INTERNATIONAL ASSOCIATION OF ENVIRONMENTAL SCIENTISTS AND PROFESSIONALS (IAESP)

The International Association of Environmental Scientists and Professionals, PIN: 17680025101, registered in the Croatian Register of Associations, under registration number 5655048 (hereinafter referred to as the “Association”) respects your privacy and undertakes to protect it during and after your visit to our website (hereinafter “Web page”). In this sense, the Association acts as the manager of personal data processing. The Association is the author of these Privacy Rules and has determined the purposes and means of processing.

The Association legally fulfills its obligations from REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter referred to as the “Regulation”) with regard to the legality and security of the processing and the exercise of the data subject’s rights. This Privacy Policy provides insight into our procedures regarding the processing of your personal data.

PERSONAL DATA – COLLECTION AND PURPOSE

“Personal data” is information that can be used to identify you directly (your name) or indirectly with minimum engagement. Personal information includes information such as email address/home address / mobile phone number, usernames, profile pictures, and personal preferences. These can also be identifiers such as the IP address of the computer, the MAC address of the mobile phone, or cookies.

We collect and receive data through our websites, forms, applications, and services we offer. Sometimes you give us directly, we collect them when you use cookies, and it is possible that your data is made available to us by a third party. As part of data collection, there are mandatory fields that are marked with asterisks if we need this data for (I) performance of the contract (e.g. for the purpose of performance of the service you obtain through the website/membership fee); (II) providing the service you have requested (e.g., sending you notifications); (III) fulfilling legal requirements (e.g., issuing offers and invoices).

Failure to complete fields marked with an asterisk may affect our ability to provide services and products.

On the basis of the General Data Protection Regulation, the legal grounds are explicitly stated and they can be: Your consent to the processing, our legitimate interest in processing, the performance of a contract with us, or we must collect information before concluding a contract with us, or in the end, it can also be a legal obligation set for us by the legislator. The association will not collect your personal data if you do not give it to us voluntarily.

Excluded from this are certain personal data collected through information systems and programs used for the operation of the website, the transfer of which is necessary for the use of Internet communication protocols (e.g. IP addresses when placing an order or registration), and their scope will not be wider than which is necessary to participate in certain activities.

If you do not want to provide your personal data (except for personal data related to the use of Internet communication protocols that are usually collected when visiting a website), you can still access our website, but you will not be able to participate in certain events, register, activate or use a certain service or get information about a certain event and contact us.

In case of detection of fraud, the following may follow: (i) delay in processing the service request; (ii) limitation or refusal of order service.

When we collect your personal data because we need it for our business or when you voluntarily share it with us, we process it in accordance with these Rules. Please read this information carefully. If you have any questions or concerns regarding personal data, please contact us at iaesp.eu@gmail.com.

SOCIAL NETWORKS

The association collects personal data about its contacts on social networks (Facebook, Instagram) and can contact them via e-mail and messages. Purposes, the legal basis of processing and possible consequences of refusing to provide your personal data. When you provide your personal data, we will limit its processing to the purpose for which it was collected in accordance with the terms of the Privacy Policy. The purposes for which we process your personal data includes:

1. taking steps according to your request for membership (e.g. answering your questions and comments, processing your request, communicating with you about your activities in the Association, processing a personal application or application for a job/volunteering/membership of the Association),

2. investigating a suspected violation of any law, rule, or regulation, the Privacy Policy or the rights of third parties, or investigating any conduct that we believe or that the Association suspects is inappropriate,

3. compliance with the legal obligation to which the Association is subject (e.g. for disclosures prescribed by law, regulation or court order),

4. for the purposes of legal proceedings or in connection with them – realization or protection of legal rights,

5. sending advertisements or direct sales materials via electronic tools (SMS, e-mail, social network), regardless of whether they are automated (calls without an operator) or not, in accordance with the appropriate legal grounds, based on legitimate interest or consent given by the respondent,

6. photographing/recording of participants at events organized by the Association or another institution in whose organization the Association participates, based on the consent or legitimate interest of the participants, and for the purpose of promoting the event.

The provision of personal data for the above-mentioned purposes from 1 to 5 is voluntary, but any refusal to provide such data may prevent the Association from entering into membership with you, responding to your requests, providing you with service, receiving and processing your application for a specific event and to comply with the legal obligations to which the Association is subject.

Providing personal data for the purposes described in points 5 and 6 is also voluntary; failure to provide such personal data or objection to the processing of personal data on appropriate grounds related to your specific situation may prevent the Association from sending advertising or direct sales materials or from publishing your photos. We may still contact you for administrative purposes, such as confirming your application or processing your further/other requests.

In case you have given your consent for certain processing activities, you have the right to withdraw your consent at any time. In this case, we will no longer process the personal data you have given us your consent to process; therefore, you may no longer have access to some benefits. However, in certain cases of withdrawal of consent, we could still keep your personal data stored in order to maintain the possibility of proving your procedure withdrawal of consent and our action in accordance with that request. The withdrawal of consent will not affect the legality of the processing before its withdrawal.

DATA STORAGE

The Association will process your personal data only for the time necessary to achieve the purposes described in section 3, and when the storage period is determined by the applicable law, the Association will keep your personal data for the time determined or permitted by that law. Thus, for example, data on business associates and data related to marketing are kept for at least 11 years from the last day of the business year in which the business cooperation ended. We store your personal data only as long as we need it for the purposes for which we store it, to fulfill your needs or legal obligations. When we no longer need your personal data, we remove it from the system and archive or turn it into anonymous data so that we can no longer identify you.

RIGHTS OF IAESP MEMBERS

The rights of members of the International Association of Environmental Scientists and Professionals are:

Right to erasure (“right to be forgotten”) – you have the right to obtain the erasure of personal data relating to you, and we have the obligation to erase personal data without undue delay if one of the following conditions is met:

1. personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed,

2. you have withdrawn the consent on which the processing is based, and there is no other legal basis for the processing,

3. you have filed an objection to the processing, and the legitimate reasons for exercising the right to erasure outweigh the legitimate interest of the Association for the Processing and/or Storage of Personal Data,

4. personal data were illegally processed,

5. personal data must be deleted to comply with legal obligations.

The right to data access – you have the right to receive confirmation as to whether your personal data is being processed and if such personal data is being processed, access to personal data and the purpose of processing, categories of data, potential recipients to whom personal data will be disclosed, and the like.

Right to rectification – you have the right to obtain the correction of incorrect personal data without undue delay

The right to object – you have the right, based on your particular situation, to object to the processing of personal data relating to you at any time.

The right to restriction of processing – you have the right to request the restriction of processing from the Association in the event that:

1. you dispute the accuracy of personal data, for the period during which it is possible for us to check the accuracy of personal data,

2. the processing is unlawful and you object to the deletion of personal data and instead request the limitation of their use,

3. if we no longer need the personal data for processing purposes, but you request it to establish, exercise or defend legal claims, or

4. if you have objected to the processing awaiting confirmation whether our legitimate reasons exceed those of the data subject.

In addition to the above, you have the right to file a complaint with the competent supervisory authority (in the Republic of Croatia – Personal Data Protection Agency) and to be informed about recipients or categories of recipients to whom your data has been or will be disclosed in the future, especially recipients in third countries.

Due to the open nature of the Internet, we cannot guarantee that communications between you and us or information stored on the Site or on our servers will be completely secure from unauthorized access by third parties. To the fullest extent permitted by applicable law, we disclaim all responsibility and liability for any damages you may suffer as a result of any loss, unauthorized access, misuse or alteration of any information you submit to the Site. If you have questions or doubts about how we handle your personal data and how we use them, or if you would like to exercise the aforementioned rights, please contact us in writing at the e-mail address: iaesp.eu@gmail.com.

All issues related to the website and the Privacy Policy are governed by Croatian law. You agree that in connection with the procedure related to the website and the Privacy Policy, the courts in the Republic of Croatia have exclusive jurisdiction.

We do not warrant or imply that the website or the content/materials on the website are suitable for use outside the Republic of Croatia. Information provided on the website relating to any services or products is applicable only to the Republic of Croatia and such products and services may not be available in all locations. If you are outside the Republic of Croatia, you are solely responsible for compliance with all applicable local laws.

SUPPLEMENT TO PRIVACY RULES

We may periodically update our Privacy Policy. Updates will be posted on our website. All amendments come into force at the moment of their publication on our website. Therefore, we advise you to visit the site regularly to be informed of possible updates.

For additional interpretations, contact: iaesp.eu@gmail.com